Tally – Accounting Software A textbook for excellence Author:Mr. Rajkumar rai compiled by :Rajkumar rai. In Association with Excellence computer training center santinagar kathmandu.
Table of conten
1, Interdiction of Tally
2, Company Info menu
3, Tally terminologies
4, Manual accounting Vs. Tally accounting
5, Rules of Dr.&Cr.
6, Accounts info
7, Accounting Vouchers
8, Inventory Vouchers
9, Exercises
10, Functions of f11
11, Journal Register
12, Display part(Report
1, Interduction of Tally :- Tally is an accounting package which is used for accountin purpose ans inventory purpose.This programme produced by Tally solution pvt,Ltd,in 1988, It is Indian software.Latest version of tally is Tally 9.0.Tally is used in various sectors like snhool,departmental store,company etc,If we use this programme there is no necessary to make pther reports. It means if we create a ladger and put the ledger in vouchers,after that ,tally automatcall provides reports like Trial balance,profit and loss a\c,balance sheet ,Funds flow, cash flow etc.
2, Features of Tally :- One of the leading accounting packages
:- Used in multiple corrency's
:- No account codes
:- Complete Business solution
:- Create multiple companies
:- Project our data by the help of tally ault password
:- General report automatically
:- 12 month accounting period
3, Shotcut key for a Tally :- For a date change – f2
:- For a period change - Alt f2
:- For a company info menu – Alt + f3
:- To select a company – f1
:- To delete Alt+D
:- To save ctrl+A
:- Return back to previous page(Esc)
Note:- Red character indicates the shortcut key of this menu :- Front page of tally is gateway of tally.
4, Company Info menu :- Gateway of tally
:- Alt+f3
:- Select company
:- Shut company
:- Create company
:- Alter
:- Change Tally vault
:- Split company data
:- Back up
:- Quit
5, Create company:-First of all we have to create out copany so to create a company
:- Gateway of tally
:- Alt+f3
:- Create company firm are available. At the time of firm fill up.
Financial year from:- Date of financial year in out company located country.
Books beginning from:- For securing our company and company data we should use this option.
Maintain:- Accounts only : If we put transaction in account only but not a stock.
Accounts with inventory: If we put the transactions account with stock.
(Normally trading goods related company uses the second option)
Base currency symbol: Type the base currency of company located country Rs or$ etc.
Formall name: Type the full name of base currency.
Number of decimal portion: ( paisa ) which is called afte decimal place (2) (in Rounding figure which number you want to place after decimal.
Suffixed to Amounts (No) for Rs. 10.000 if we want place a symbol after amount in this time set"yes" in suffixed to Amounts and if we want to place a symbol before amount in his time set "No"in suffixed amounts.Rs. 10.000(No)/10.000$(yes)
Decimal portion: (paisa) which is called after decimal place.
What you want to call after decimal places number if means paisa,cents etc.
Show amounts in millions: NO : If we use this option in yes converts our Amounts in million so, No.(To save Ctrl+A)
6, Select company :- This option is used to select our company from list of the companies. At the time of company selection we care our company no if we set the password for our company at the time of company creation.
:- Gateway of tally
:- Alt+f3
:- Select company
:- Choose your company
After selecting the the company you can insert the data in same company.
7, Shut company:- This option is used to shut(close) your unnecessary company from gateway of tally only.
:- Shut company
:- Choose your unnecessary company.And enter.
8, Alter :- This option is used to correct your company information.
:- Alter
:- Choose the company shoes information is wrong.
:- Change the require information.
:- For save – Alt+A
9, To delete our company :- If we do not need your company or its data you can erase or delete it by the given steps:
:- Open the company which you want to delete
:- Press Alt+f3
:- Select Alter menu
:- Press enter on your company name (2 times)
:- Press Alt+D key to delete
:- Tally asks a question
:- Again asks for confirmation
:- Press Y to delete and N to cancel
:- Delete: Yes/No
:- Are you sure?:- Yes/No
10, Change Tally vault :- If you are interested to change your already created password, in this time,you can use this menu.
:- Change Tally vault
:- Type your old password
:- Type your required(New) two times
After that to open same company you should use New password .After changing your Tally vault,tally creates the new company in same data. So at the time of selecting company ,tally gives warning i.e. can not open a same company in different name. so , after changing your tally vault delete your one company which was created before and change the password. Above process is used for giving a new password for a company.
11, Split company:- This option is used to categories your data half yearly or quarterly.
12, Backup:- By the way, if our company is deleted from list of companies, at that time ,to secure our company we can use this option, For that put our company in one drive and then delete the company.
:- Gateway of Tally
:- Alt+f3
:- Company info menu
:- Backup
:- Choose the source and destination drive
:- Choose the company which company you want to put a backup drive
:- To save Ctrl+A
13, Restore:-After deleting the company we can restore our required company from our backup drive.
:- Company info menu
:- Restore
:- Choose your company
:- Ctrl+A
14, Tally terminologies:- Accounts info – Group, ledger
:- Inventory info - Stock group ,stock category, stock item, Unit of Measure
:- Accounting vouchers – Contra vouchers , Payment vouchers, Receipt vouchers , Journal vouchers, Purchase voucher, Debit Note voucher , Sales voucher, Credit note voucher, Reversing journal, Memo voucher.
:- Inventory voucher - Purchase order voucher, Receipt note, Rejections out, sales order voucher ,Delivery note ,Rejections in, stock journal, physical stock , functions of f11 , functions of f12 ,(DISPLY PARTS)Imp.
15, Manual Accounting vs. Tally Accounting :- Journal voucher, Leader pasting, Final account , Other Reports are Balance sheet, profit and loss a/c ,and Trial balance.
:- Tally Accounting – Company creation, Group creation , Ledger creation, Voucher enter, Final report.
:- Rules of Dr. and Cr. – All our transactions are divided into three accounts i.e.
1, Personal account. 2, Real account. 3, Nominal account.
:- Personal account is related to person or organization. In this account Dr. is the Receiver and Cr. The giver.
1, Furniture purchased from Ram and company Rs. 10000
2, Computer sold to Gopi and company Rs.50,000
:- Ram and company
:- Gopi and company
:- Real account is related to things (goods). In this account what comes in is Dr. and what goes out Cr.
1, Goods purchased from Ram and company on cash.
2, Furniture sold to Krishna and company on cash.
:- Nominal account is related to income and expenses. In this account all expenses and losses are Dr. and all incomes and gains are Cr.
1, Salary paid to staff Rs.50.000
2, Interest Received from Himalayan bank Rs.100.000
16, Accounts info:-
Group is a collection of same nature of ledger. It means same. Same ledgers are considered in one group i.e. if we create the ledger for Himalayan Bank , Nabil bank or any Bank that is included in Bank. In here Bank is group. In Tally 28 groups are available i.e.15 primary groups and 13 sub groups are already created in Tally. But exactly groups are divided into four types that are incomes, expenses, assets and liabilities.
:- How to display group
:- Accounts info
:- Group
:- Display
If You want to create a group you can create a group if your transactions are very unique. It means not a better. For considering already created groups, in this time, you can create new groups.
:- Gateway of Tally
:- Accounts info
:- Groups
:- ledge – is an account head which we should create to entry voucher. If we do not create the ledger we are unable to entry voucher entry it's necessary to entry the ledger we should press Alt+C from keyboard .
:- How to create ledger- Go to gateway of tally
- Account info
- Ledger
- Create
- Format such as – Name – House rent
- Under- Indirect expenses
- Inventory values are affected : No
- To save ctrl+A
At the time of trading goods purchases and sales only inventory values are affected "yes" otherwise it is set don No.
:- How to display ledger- Go to gateway of tally
Accounts info
Ledge
Display
:- How to modify / change ledger – Go to gateway o tally
Accounts info
Ledger
Alter
To save Ctrl+A
Without creating the ledge we are unable to create voucher so it's necessary to create ledger before the entry of voucher. At the time of ledger entry .we have to categorize our ledger into already created groups. Normally following ledger categorize into following groups:
- Ledger
- Nabil bank(any)
- Purchases
- Sales a/c
- Capital a/c
- Ram and company
- Under(groups)
- Bank a/c
- Purchases a/c
- Sales a/c
- Capital a/c
- Sundry debtor/sundry creditors
- Salary paid
- Wages paid
- Rent received
- Commission received
- Loan from
- Loan to
- Indirect expense
- Direct expenses
- Indirect incomes
- Secure loan/Unsecured loan
- Loan and advance
Sundry Debtors: If we have to receive the money from another party is included in sundry debtors. It means if we sale the goods to another party and if you give a loan to next party, in this time, this party is included in sundry debtors.
Sundry creditors :- If we are responsible to anther party to ,at that time, this party is included in sundry creditors, It means if we purchases the goods from another party and if we receive the loan from any one party ,in this time ,time this party is included in sundry creditors. It is our responsibility so it's included in current liabilities.
Direct expenses:- If by the help of these expenses product is directly affected, in this time, these expenses are included in direct expenses. For example ,wages is direct expenses because wages paid to workers. If workers are not attendant in our company in that day definitely our production decreases . It means out product is directly affected by wage expenses so wage is included in direct expenses.
Indirect expenses:- If by the help of these expenses there is no effect in out product, these expenses are included in indirect expenses. For example Rent paid is indirect expenses or salary paid also an indirect expenses, there are big difference between wages and salary .Wages paid to worker, labor but salary paid to staff if any one staff is absent in one day our product is not affected by this staff so salary expenses is an indirect expenses .
Trading goods:- If we purchases or manufacture the goods for a sales motive it means if we purchase the goods for a day to day transactions these good are called trading goods. Like Mayas noodles , LUX soap ,Dream-cream biscuits.
Non trading goods :- If we purchase the goods for out official use (not for a sales or trade ). these goods are called non trading goods. These goods are purchased for our personal or organizational usage. Like furniture and computer purchases.
Secured loan:- If we receive the loan from another party with collateral at that time we included this loan in secure loan.
Unsecured Loan:- If we receive the loan from another party with out collateral loan in unsecured loan.
Loan and advance:- If we receive loan to anther party , at that time , this loan is included in loan and advance .
:- Accounting Voucher
- Contra voucher (f4)
- Payment voucher(f5)
- receive voucher(f6)
- journal voucher (f7)
- purchases voucher(f8)
- Debit note voucher(Ctrl+f9)
- Credit note voucher ( Ctrl+f8)
- Sales voucher(f8)
- Reversing journal
- Memorandum voucher
Contra voucher(f4) :- Is a cash to bank to cash, bank to bank and cash to cash transactions are included in contra voucher. It means normally . If we deposited into bank, withdraw from bank and transfer to one bank to another bank this transaction is included contra voucher.
1, Cash deposited into Nabil bank Rs.100000
2, Cash withdraw from Himalayan bank Rs.200000
3, Cash transformed from Himalayan bank to Nabil bank Rs.50000
- Gateway of tally
- Accounting voucher
- f4
- Account : Dr. item
- Particular: Cr.item
- …………………………….
- Narration
- Amount
- Accept/yes/no
Payment voucher((f5):- If we pay the for non trading goods and all types of expenses are included in payment voucher . It means if money outflows from our company, all outflows are included in payment voucher .But this outflow (Cash) is not for trading goods. In this voucher we concentrate in one thing i.e.in this voucher account head is always Cr. and particular is always Dr. So, account head of payment voucher is always cash/bank.
1, Salary paid to staff Rs.50000
2, Rent paid Rs.100000
3, Electricity charge : 50000
Account: Cr.(cash/bank)
Particular: Dr.(Topic for expenses)
Narration
………………….
Amount
……………………
Receipt voucher(f6):- If we received the money from non trading goods, it means we sale the non tradin goods and then receive the money and all types of incomes are included in receipt voucher .
- Gateway of tally
- Accounting voucher
- f6
- Interest received from Himalayan bank Rs.20000
- Furniture sold to Krishna and company Rs.100000
- Cash account Dr.
- To interest received account
- Account cash
- Amount 20000
- Particular: interest received account
- Narretion:…………………………….
- To save Ctrl+A
Same process for example no:2
Journal voucher:- ( f7) :- Non trading, non bank transactions are included in journal voucher. It means our transactions are not needed to be related to cash, bank and trading goods.
- Computer sold to Ram and company Rs.20000
- Furniture purchases from Rajesh and company
- Gateway of tally
- Accounting voucher
- F7
- Debit Debit Credit
- By Ram and company 20000
- To company account 20000
- Narration:- (Being computer sold to Ram and company Rs.20000)
At the time of contra , payment, receipt and journal voucher we consider only non trading goods but when we purchases the goods from another party at that time we have to create stock group, unit of measure, stock items and stock category. Ledger creation is very important for our previous four vouchers. In same process, stock , group , unit of measure and stock items it is compulsory for our remaining voucher entry. So first of all we learn to create stock group, unit of measure, stock items.
Stock group – Is a collection of same nature lt stock item. It means same nature of trading goods is included in one group . For example Soap noodles, shampoo, Toothpaste , Television , Camera, Computer are called stock group.
- Gateway of tally
- Inventory info
- Stock group
- Create
- Name: Noodles
- Under: Primary
- To save ctrl+A
To show you already created stock group. Press Esc key from Keyboard and return back to display.
- Display
- You can see your already created stock groups and to delete your already created stock groups.
- Alter
- Choose your un-necessary stock groups
- Press Alt + D form key board
- Press yes
- Enter
Unit of measure:- Measurement units for your trading goods are created in unit of measure. It means measuring units of stock items are created by the help of unit of measure, i.e. Pkt , Ltr, Mtr, Nos, doz are created in unit of measure.
- Gateway of tally
- Inventory info
- Unit of measure
- Create
- Pkt: packet
- Ltr: Litter
- Mtr:miter
- Nos: Numbers
- Doz: Dozen
Type : Simple
Symbol: Pkt
Formal name: Packet
Number of decimal places: none
Note:- Same process is used for display and deleting already created unite of measure. It means which process is considered for stock group, same process for unit of measure also (Alter, Display)
Stock Item:- Exactly transaction of goods or trading goods is created by the help of stock item. It means which goods are purchased or sold these goods are created in stock item. Initially, to create the stock item we must create the stock group and unit of measure. i.e. Mayas Noodles, Wai wai Noodles, Bright Toothpaste, etc.
- Gateway of Tally
- Inventory info
- Stock item
Name: Mayas
Under: Noodles
Category: "G.M"
Units: Pkt
Opening balance :- If you have to balance from previous year this balance entry is opening balance. If you don't have balance in previous year, at the time of creating de-activation of the stock category and for this press f11.
Maintain stock category"yes"
Stock category is separately categorized in your stock item i.e.gm,"(inches)
Name :- gm
Under:- Primary
Try to keep in mind
For date change f2
For period change Alt+F
From
To
To delete your un-necessary things
- Choose Alter
- Press Alt+D
To show the calculator Ctrl+N
To remove calculator Ctrl+M
To Select company f1
To shut company Alt+f1
Note:- Red character indicates the shortcut key for this menu. (Options)
Purchases voucher (f9):- I we purchase the trading goods from another company the transaction are included in purchase voucher purchase voucher because at the time of goods purchase we consider the money also. So purchase voucher is considered in accounting voucher. In the purchase voucher we entry the trading goods only.
- 100 pcs Mayas Noodles purchases from Sweta and company @15
- 200 pcs Liril soap purchased from Krishna and company @20
- Gateway of tally
- Accounting voucher
- f9 purchases voucher
- Press f2 for date change and change to current date Ref No: CBID
Party's account Name : Sweta and company
Purchase ledger: Purchases account
Stock item Qty rate Amount
Mayas Noodles 100 15 1500
Narration…………………………
Accept yes/No
Debit note voucher (ctrl f9):- if we return our already purchased goods these transactions are included in Debit Note voucher. It means if our purchased goods are unable to be sold or due to any other cause we return back our purchasing goods to manufacturing company . These transaction are included in debit note voucher.
- 5 pcs Mayas Noodles return to weta and company @15
- 100 pcs Liril soap return to Krishna and company @20
- Gateway of tally
- Accounting voucher
- Ctrl_f9
Ref No:-
Party's account Name:- Sweta and company
Purchase ledger:- Purchase account
Stock item:- Qty Rate Amount
Mayas:- 5 15 75
Sales voucher(f8) :- If we sales the trading goods to another party these transaction are included in sales voucher . It means our trading goods which are sold to another party these transactions are included in sales voucher:
- 200 pcs waiwai Noodles sold to Krishna and company @15
- 500 pcs Mayas Noodles sold to Krishna and company @15
- Gateway of tally
- Accounting voucher
- f8
Party's account Name:- Krishna and company sales ledger. Sales account
Stock item: Qty Rate Amount
Waiwai Noodles: 200 15 3000
Narration………………
Accept : Yes/No
- Note:- At the time of voucher entry if you don't have your required ledger, stock it or other required thing's press Alt+C from keyboard and create your required ledger or other required things.
- At the time of voucher entry if your cursor directly arrives in amount cheek your stock group, stock item and unit of measure. In detail if your cursor directly arrives in amount at the time of voucher enter, press esc from the keyboard and
-Gateway of Tally
- Inventory info
- Stock Item
- Alter
Choose a better stock group and unit of measure for your stock item
Credit note voucher(ctrl+f8):- If your already sold goods return from another party these transactions are included in credit note voucher. If our selling party doesn't return the goods, at that time , It is not necessary to create credit note voucher . Same rules are considered in debit note voucher also.
- 10 pcs waiwai Noodles Return bank form Krishna and company@15
- Gateway of Tally
- Accounting voucher
- Crtl+f8)
Party's account Name: Krishna and company sales ledger
Sales account item: Qty Rate Amount
Waiwai Noodles 10
Note:- Reversing journal, Memorandum voucher
Inventory voucher:-
- Purchases order voucher (Alt_f4)
- Receipt note voucher (Alt+f9)
- rejection out voucher (Alt +f6)
- Sales order voucher(Alt+f5)
- Delivery note voucher (Alt+f8)
- Rejection in voucher(Ctrl+f6)
- Stock journal (Alt+f7)
- Physical stock (Alt+f10)
Purchases order voucher (Alt+f4) :- If we order goods from anther party but not received the goods till now, this transactions entry in purchases order voucher. Only ordered quantity is included in purchase order voucher
- 500 pcs waiwai Noodles purchase order to roshna and company @15
- 1000 pcs Mayas Noodles purchase order to sweta and company @20
- 1500 pcs Lux soap purchases order to Krishna and company
- Gateway of Tally
- Inventory voucher
- Purchase order voucher(Alt+f4): If purchase order voucher de-activates from f11. at that time, press f11. Choose inventory feature and select the yes for purchase order processing and sales order processing also.
- If you purchase the goods serially, at that time, put order No also .
how to display your already created voucher?
- Gateway of Tally
- Display
- Day book
- To show in detail press Alt+f1 from keyboard
Exercise:-
Try to entry the following exercise in purchase Bill ( Voucher)
Bill No: 1012 Date:
Party's account Name:
Particular Qty Rate Amount
Fai and Lovely 100 120 12000
Coconut Biscuit 500 20 1000
Clinic plus shampoo 1000 150
Vatika shampoo 1500 200
Goods purchasing process in one organization:
1, Purchase order voucher
2, Receipt note voucher
3, Rejection out voucher
4, Purchases voucher debit note voucher
5, Debit note voucher
Receipt not e voucher(Alt + f9) :- When we order the goods from another party, this party sends the goods to us. Exactly how much is quantity received from another party , this quantity is included in receipt note voucher, It means exactly received quantity included in receipt note voucher. Normally we receive the goods of same quantity we order.
- 495 pcs wai-wai Noodles received from roshna and company
- 1000 pcs Mayas Noodles received from sweta and company
- Gateway of Tally
- Inventory voucher
- Receipt note voucher
Rejections out voucher(Alt+f6):- When we purchase the goods after that if our purchased goods do not match with our required quality or by the other cause if our already received goods return back to same company then these transactions are included in rejections out voucher .
Example:
- 5 pcs wai-wai Noodles returned back to Roshna and company
- 10 pcs Mayas Noodles returned back to sweata and company
- Gateway of Tally
- Inventory voucher
- Rejection out voucher
How to create multiple godowns ?
If you have kultple godowns, at that time, you should create multiple godowns and you candisplay your exact quantity in any of the godowns.
Process for creating multi godowns:
- Gateway of Tally
- F11
- Inventory features
- Maintain multpli godowns "yes"
- Gateway of tally
- Inventory info
- Godowns/locations
- Create
You can create your required godowns in required places.
- Gateway of Tally
- Accounting /Inventory voucher
- Choose one voucher
- At the time of goods purchase of sale you can sales you can sale or purchase the goods from/to any one of the godowns.
For Report/Display
- Gateway of Tally
- Display
- Statements of inventory
- Godowns
- You can see your already create godowns.
- Choose one godowns to show the exact quantity in your required godowns.
- Multiple Currency
Suppose your company is located in Nepal but you transact with foreign party , in this time, you can pay the money to foreigners in foreign currency so you should create the different currency in your tally amount.
- Gateway of Tally
- F11
- Accounting feature
- Allow multiple currency "yes"
- Gateway of Tally
- Accounts info
- Currency
- Create
Symbole: $
Formal Name: Dollar
You can create other currency also.
Press the Esc from keyboard and return back till Rate of Exchange.
Rate of exchange
Standard Rate:75
Buying Rate: 74
Selling Rate:76
- Gateway of Tally accounting voucher
- Accounting voucher
- Choose one voucher, Suppose choose payment voucher
Account: Cash
Particular:
Rent Paid: $1000 74000
By the help of multi currency or dollar our dollar amount is converted info Nepalese currency . At the time of payment voucher or money payment condition Tally automatically convert our already create currency with cheapest rate . But for this purpose we should entry the Tate at exchange correctly.
$ dollar £(pound sterling(Alt+0163) ¥(Alt+0165)
Sales order voucher (alt+f5):- If other party order the goods but we. don't send till now this transactions will be included in sales order voucher .
- 1500 pcs Mayas Noodles order from gopal and company @ 15
- 1000 pcs Liril soap ordered from diness and company @ 20
- Gateway of Tally
- Inventory voucher
- Sales order voucher (Alt+f5)
Delivery Note voucher (Alt+f5):- After order of the goods from another parties quantity . This quantity is included in delivery note voucher.
- 1500 pcs Mayas Noodles delivered to gopal and company
- 1000 pcs Liril soap delivered to dinesh and company
- Gateway of Tally
- Inventory voucher
- Delivery note voucher (Alt+f8)
Rejection in voucher (ctrl+f6):- If our delivered party returns back goods to use, this transaction will be included in rejection in voucher, There are so many causes for return back of goods like , Low quality, damaged goods etc.
- 20 pcs Mays Noodles returned from gopal and company
Note:- It's not necessary to entry rejection out voucher and rejection in voucher if all goods are acceptable and another party also accepted our quantity
Stock journal (Alt+f7) :- If it's necessary to transfer the goods from one godowns to another godowns , at that time we can use this voucher. By the help of this voucher our godowns quantity are directly affected at the time stock journal godown increases.
- 50 pcswai-wai Noodles transferred from Bhojpur godowns to Kathmandu godowns.
- 100 pcs Liril soap transaction from syangja godown to pokhara godown.
- Gateway of Tally
- Inventory feature
- Stock journal (Alt+f7)
Put your transferable godowns's Name and quantity in left land side and deposited godowns and same quantity included in 2nd hand side.
Physical stock(Alt+f10) :- If godown's quantity doesn't match with our Tally stock, in this ,we can use physical stock voucher and put our exact quantity available in godowns .
Suppose in our transactions 100 pcs wai-wai Noodles show in Tally, but 80 pcs only available in godowns.
Note:- St the time of voucher entry if any voucher is de-active press (f11) from keyboard and set "yes" for your required voucher.
Keep the following transactions in ledge and catatories into suitable voucher
1, Furniture purchased from Ram and company Rs. 100000
2, Computer sold to Hari and company Rs. 200000
3, Plant and machinery purchased from Gopal and company Rs. 500000 on cash
4, Vehicle purchased from Krishna and company Rs. 150000 on cash
5, 15 pcs a Mayas Noodles purchase from sweta and company @ 15
6, Liril soap purchased from sweta and company @ 20
7, Goods purchased from sweta and company Rs. 50000
8, Canon camera sold to Gita and company Rs.10000
9, 100 pcs Aaha Noodles sold to Krishna and company @ 150
10, 10 pcs aaha noodles return from Krishna and company
11, 150 pcs clicic plus receipt from Gopal and company @ 150
12, 130 pcs clinic plus receipt from Gopal and company @ 150
13, 30 pcs clinic plus reject to Gopal and company
14, Loan received from Ram and company Rs. 50000
15, Loan given to Gopal and company Rs. 100000
16, Cash deposited into Nepal bank Ltd Rs. 50000
17, Cash transferred from Nepal bank to Nabil bank Rs. 100000
18, Salary paid to staff Rs, 10000
19, Commission received from sita and company Rs. 20000
20, Interest received from Nepal bank Rs. 50000
21, Furniture sold to Krishna and company Rs. 10000 as a scrap value.
22, 30 pcs vatika shampoo purchases order to Gita and company
23, 28 pcs vatika shampoo purchase from gita and company with bill
24, 500 pkt rara oodles purchase from ram and company and he gives 10% cash discount for us.
25, Krishna and company order to goods for sales i.e. 500 pcs Lux soap @ 20 but we didn't send till now .
26, 490 pcs Lux soap transferred from Kathmandu godown to pokhara godown.
27, Rent paid Rs.50000
29, Commission received from shyam and company Rs.100000
30, 10 pcs lux soap return from Krishna and company before making the bill
31, Our account snow's the 100 pkt Mayas Noodles available in Bhojpur godown but we found only 90 pkt on their.
Try to make following bill in purchase voucher (Purchased from k rishna and company)
- Liril soap 100 pcs @ 20
- Mayas Noodles 120 pcs @ 25
- Lux soap 500 pcs @ 25
- Wai wai Noodles 700 pcs @ 18
Discount 10%
Vat 13 %
2, Liril soap 500 pcs @ 25 with 10 % cash discount
Lux soap 1000 pcs @ 20 with 12 % cash discount
All the time of ledger creation vat included in duties and taxes .
Function of f11:- How to create multiple currency?
- Gateway of Tally
- Press f11
- Gateway of Tally
- Account of info
- Currency
- Create
- Accounting feature
- Allow multi currency(Yes)
- Symbol of Tally :$
- Formal Name: Dollar
Press Esc key from keyboard and return back to Rate of exchange.
- Rate of Exchange
- Standard rate 75
- Buying rate 74
- Selling rate 76
Gateway of Tally
Accounting voucher
Payment/receipt (Normally)
Note:- At the time of money payment or in payment voucher tally automatically usage buying rate and at the time of money receipt or in receipt voucher tally automatically uses selling rate because our organization is profit oriented so we want to get more profit.
Normally selling ate is greater then standard rate. Shortcut key for pound sterling (symbol ) Alt+0163 short cut key for Japanese yen ( symbol ) Alt 0165 .
How to create multiple godowns
- Gateway of Tally
- F11
- Inventory feature
- Maintain multiple godowns\locations 'Yes"
- Gateway of Tally
- Inventory info Godowns\ locations
- Create
You can create multiple godowns
- Gateway of Tally
- Display
- Statements of inventory
- Godowns\locations
- You can choose one godowns
- At the time of goods purchased or sales you have to option choose the one godowns.
For activating the separate discount column:
- Gateway of Tally
- F11
- Inventory feature
- Separate discount column "yes"
You have to choose option from received or allowed discount items wise in inventory voucher normally purchase and sales.
How to activate the interest? :- If we received the loan from another party , in this time, time, we can pay the interest to this party. To calculate the interest amount for a principle amount we can use this option. By the help of this option we can calculate the interest amount weekly, daily, annually, and half yearly, etc.
- Gateway of Tally
- F11
- Accounting feature
- Activate interest calculation "Yes"
- Gateway of Tally
- Accounts info
- Ledge
- Create
- Loan from\To……………
Under : Sundry debtor/creditors
Opening balance – Loan amount
- Gateway of Tally
- Accounts info
- Interest calculations
- Interest payable\Interest receivable
- To show in maonthly , quarterly half yearly press Alt+N from keyboard and choose one option.
Maintain Bill wise details: If we purchase the goods from another party but we purchase these goods on credit in different date. But in now we have a money and we want to pay our already purchased bill but we haven't enough money. To pay our all credit amount in this time we can use this option. In this option we study four terms .i.e.
1, Advance
2, Agst Ref.
3, On account
Advance:- If we pay the money more than our exact payable amount agst Ref
If we want to cancel our first bill in first and second bill, in this time, we can choose this option.
New Ref: If we want to pay (cancel) our last bill on first.
On account :- We don't concern with bill only we can show payable amount – paying amount.
- Gateway of Tally
- F11
- Accounting feature
- Maintain balance bill by bill "yes"
- Gateway of Tally
- Accounts info
- Ledger
- Create
- Party's Name
Under: Debtor\creditors
Balance bill by bill "Yes"
- Gateway of Tally
- Accounting voucher
- Purchase
- Make one bill on credit
- Press f2 and change the date
- Again make bill for same party on credit
- Category ( put your already created)
- Category (salary expenses)
Name: put a center name: Bhuvan , Ram ,shyam
Gateway of Tally
Accounting voucher
Payment voucher
At the time at payment voucher , You can insert already create cost center name.
Account cash
Salary expenses - 50000
Bhuvan - 10000
Ram - 15000
Shyam - 25000
Journal register:- If you want to show journal voucher only , in this time, you can use this option
- Gateway of Tally
- Display
- Account books
- Journal register :- For detail press enter from keyboard, and if you want show in detail press Alt+4 stock items.
- If you want to show your already create stock item you can use this option
1, Gateway of Tally
2, Display
3, Inventory books
4, Stock item
5, Enter
Select order book: If you want to show your sale order voucher only , in this time, you can use this option.
- Gateway of Tally
- Display
- Inventory books
- Sales order books
Sales bill pending :- By the help of this option we can see our pending quantity and amount relate to sales.
- Gateway of Tally
- Display
- Statements of inventory
- Sales bill pending
Statistics: By the help of this option you can already created all things with numbers.
- Gateway of Tally
- Display
- Inventory books
- Stock transfer
Physical stock register : If you want to show your physical stock voucher only in this time you can use this option.
- Gateway of Tally
- Display
- Inventory books
- Physical stock register
Godowns: If you want to show your already created godowns, in this time, you can use this option.
- Gateway of Tally
- Display
- Statements of inventory
- Godowns
Display Part:- (Report):- If (other things are remaining the same ) Assets side is greater than the liabilities we are in profit and if liabilities is greater than the assets we are in loss. By the help of balance sheet we become able to find out our exact condition of company . By the help of balance sheet we can find out our current assets, fixed assets, current liabilities and other things also. Balance sheet is very important part of our company and by balance sheet we can find our sundry debtors, sundry creditors or other things also.
- Gateway of Tally
- Balance sheet
If you want to find your liabilities or assets in detail press enter in your required things.
Profit and loss account:- By the help of profit and loss account you can out your net profit or Net loss and if you want to see your expenses and incomes structure you can press enter in your required things i.e. indirect expenses, indirect incomes etc.
- Gateway of Tally
- Profit and loss account
Stock summary: By the help of stock summary you can find out our exact godown's condition in current time. It means exact quantity of goods available in godowns shown by stock summary.
- Gateway of Tally
- Stock summary
If you want to shown in detail, press enter in your required things.
Contact No :- Mr. Rajkumar rai
9841077101
Mail:-rajkumarraime@gmail.com
Excellence computer training
Center santinagar ktm.
it is sutable subject
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