Wednesday, January 18, 2012
Monday, October 3, 2011
Tallly 9:00 2068
Table of contents tally
Page NOIntroduction 1
Company info menu 2
Tally terminologies 3
Manual accounting voucher & Tall Accounting 4
Rules of Dr& Cr. 5-6
Accounts info 6-9
Accounting vouchers 9-16
Inventory vouchers 16-21
Exercises 21-22
Functions of f11 22-27
Journal Register 27-30
Display part ( Reports) 31
Introduction of TallyTally is an accounting package which is used for accounting purpose and inventory purpose. This program produced by Tally solution pvt. Ltd, in 1988. It is Indian software . company etc. If we use this program there is no necessary to make other reports. It means if we create a ledger and put the ledger in voucher , after that , tally automatically provides . it means if we Trial balance , profit and loss account , balance sheet, funds flow, cash flow etc.
Features of Tally :-
1 One of the leading accounting packages.
2 Used in multiple currency’s.
3 No account codes .
4 Complete business solution .
5 Create multiple companies.
6 Project our data by the help of tally vault password.
7 General report accounting period.
8 12 month accounting period.
Shortcut key for a Tally
For a date change f2
For a period change Alt 2
For a company info menu Alt+f3.
To select a company f1.
To delete Alt+D.
To save Ctrl+A.
Return back to previous page (Esc)
Note:
- Red character indicates the shortcut key of this menu.
- Front page of Tally is gateway of Tally.
Company info menu:
First of all we have to create out company so to create a company
- Gateway of tally
- Alt+f3
- Create company firm are available
- At the time of firm fill up.
Financial year from : Date of financial year in our company locate country .
Books beginning from : for securing our company and company data we should use this option .
Maintain: Accounts only : if we put the transaction account with stock.
Accounts with inventory : If we put the transactions account with stock.
(Normally trading goods related company uses the second option)
Base currency symbol : Type the base currency of company located country Rs,$ etc.
Forma name : Type the base currency.
Number of decimal portion: (Paisa) which is called after decimal place (2) (in rounding figure) which number you want to place after decimal.
Suffixed to Amounts (no) for Rs. 10.000
If you want to place a symbol after amount In this time set “yes” in suffixed to amounts and if you want to place a symbol before amount In his time set (No “ in suffixed amounts.
Rs 10.000 (No)
$ 10.000 (yes)
Decimal portion : (paisa) which is called after decimal place. What you want to call after decimal places number it means paisa, cents etc.
Show amounts in millions : No : If we use this option in yes converts our Amount in million so .No. (To save Ctrl+ A)
Select company :
This option is used to select out company from list of the companies . At the time of company . selection we care our company no if we set the password for our company at the time of company creation.
- Gateway Tally
- Alt+f3
- Select company
- Choose our company
After selecting the company you can insert the data In same company .
Shut company :-
This option is used to shut (close) you unnecessary company from gateway of tally only .
Shut company .
Choose your unnecessary company . and enter.
Alter: This option is used to correct your company information.
- Alter
- Choose the company whose information is wrong ..
- Change the require information .
- For save Ctrl+A.
To delete your company :-
If you do not need your company or its data you can erase or delete it by the given steps :
- open the company which you want to delete .
- press Alt+f3
- Select Alter menu
- Press enter on your company name (2 times )
- Press Alt+D key to delete
- Tally asks a question
- Again asks for confirmation
- Press (y) to delete and (N) to cancel.
- Delete: yes\no
- Are you sure ? : yes \No
Change tally vault :
If you are interested to change your already created , in this time , you can use this menu .
- Change tally vault
- Type your old password two times
After that to open same company you should use New password . after changing your tally vault, tally creates the new company in same data. So at the time of selecting company , tally gives warning I.e can not open a same company In different name . so after changing your tally vault delete your one company which was created before and change the password.
- Above process is used for giving a new password for a company .
Split company data :-
This option is used to categories your data half yearly or quarterly .
Backup:-
By the way , if our company is deleted from list of companies , at that time , to secure our company we can use this option , for that put our company in one drive and then delete the company .
- Gateway of tally
- Alt+f3
- Company info menu
- Backup
- Choose the source and destination drive
- Choose the company which company you want to put a backup drive
- To save ctrl+A
Restore :
After deleting the company we can restore our required company from our backup drive .
- Company info menu
- Restore
- Choose your company
- Ctrl+A
Tally terminologies
Account info
- Group
- Ledger
Inventory info
- Stock group
- stock item
- stock group Unit of measure
- stock category
Accounting voucher :
- purchase order voucher - physical stock
- stock journal - functions of f11
- receipt note - functions of f12
- Rejection out - (Display parts) imp.
- Sales order voucher
- Delivery note rejections in
Manual accounting vouchers . Tally accounting :
- Journal voucher
- Ledger posting
- Final account
- Other reports are balance sheet, profit and loss account ,and trial balance .
Tally accounting:-
- Company creation - Group creation
- Ledger creation
- Voucher enter
- Final report
Rules of Dr. and Cr. :-
All out transaction are divided into three accounts i.e.
- Personal account
- Real account
- Nominal account
Personal account is related to person or organization. In this account Dr. is the Receiver and Cr. The giver .
- Furniture purchased from Ram and company Rs. 10000
- Computer sold to Hari and company Rs 50000
- Ram and company
- Hari and company
Real account :- is related to things (goods) In this account what comes in is Dr . and what goes out Cr.
- Goods purchased from ram and company on cash .
- Furniture sold to krishna and company on cash.
Nominal account :- Is related to income and expenses. In this account all expenses and losses are Dr. and all incomes and gains are Cr.
- Salary paid to staff Rs 50000
- Interest received from Himalayan bank Rs 100000
Accounts info :-
Group :- Is a collection of same nature of ledger . It means same . same ledgers are considered in one group i.e. if we create the ledger for Himalayan bank or any bank that is included in bank. In here bank is group. In tally 28 groups are available i.e. 15 primary groups and 13 sub groups are already created in Tally . But exactly groups are divided into four types that are incomes , expenses , assets and liabilities .
- How to display group
- Accounts info
- Group
- Display
If you want to create a group you can create a group if your transactions are very unique . It means not a better. Fro considering already created groups , in this time , you can create new groups.
- Gateway of tally
- Accounts info
- Groups
Ledger :-
Ledger is an account head which we should create to entry voucher. If we do not create the ledger we are unable to entry voucher. It means without entry of the ledger , voucher entry is impossible . If at the time of voucher entry it’s necessary to entry the ledger we should press Alt+c from keyboard.
How to create ledger?
- Go to gateway of tally
- Account info
- Ledger
- Create
- Format
Name: house rent
Under : Indirect expenses
Inventory values are affected: NO
To save Ctrl+A
At the time of trading goods purchases and sales only inventory values are affected “yes” otherwise it is set on NO.
How to display ledger ?
- Go to gateway of tally
- Accounts info
- Ledger
- Display
How to modify \ change ledger ?
- Gateway of tally
- Accounts info
- Ledger
- Alter
- To save Ctrl+A
Without creating the ledger we are unable to create voucher so it’s necessary to create ledger before the entry of voucher . at the time of ledger entry , we have to categorize our ledger into already created groups. Normally following ledger categorize into following groups:
Ledger Under (groups)
Nabil bank(any) Bank accountPurchase account purchase account
Sales account sales account
Capital account capital account
Ram and company Sundry debtor|Sundry creditors
Salary paid Indirect expense
Wages paid Direct expenses
Rent received Indirect incomes
Commission received Indirect income
Loan from Secure loan \ Unsecured loan
Loan to Loan and advance
Sundry debtor:-
If we are responsible to anther party to money pay , at that time , this party is included in sundry creditors. It means I we purchase the goods from another party and if we receive the loan from any one party , in this time , this party is included in sundry creditors. It is our responsibility so it’s included in current liabilities.
Sundry creditors :-
If by the help of these expenses product is directly affected ,in this time , these expenses are included in direct expenses , For example , Sages is direct expenses because wages paid to workers. If workers are not attendant in our company in that day definitely our production decreases . It means our product is directly affected by Wages expenses so wages is included in direct expenses.
Indirect expenses :-
If by the help of these expenses there is no effect in our product, these expenses are included in indirect expenses. For example Rent paid is indirect expenses or salary paid also an indirect expense, there are big difference between wages and salary . Wages paid to worker , labor but salary paid to staff if any one staff is absent in one day our product is not affected by this staff so salary expenses is an indirect expenses.
Trading goods :- If we purchase or manufacture the goods for a sales motive it means if we purchase the goods for a day to day transaction these goods are called trading goods . like Mays noodles , LUX soap , dream – cream biscuits .
Non trading goods :-
If we purchase the goods for our official use (not for a sales or trade) , these goods are called non trading goods . These goods are purchased for our personal or organizational usage . Like furniture and computer purchase .
Secured loan :-
If we receive the loan from another party with collateral at that time we included this loan in secured loan.
Unsecured loan :-
If we receive the loan from another party with out collateral at that time we include this loan in unsecured loan.
Loan and advance :-
If we give the loan to another party , at that time , this loan is included in loan and advance.
- Contra voucher( F4)
- Payment voucher( F 5)
- Receipt voucher( F6)
- Journal voucher( F 7)
- Sales voucher( F 8)
- Purchases voucher( F9)
- credit note voucher( Ctrl+F8)
- debit note voucher( Ctrl+F9)
- Receiving journal
- Memorandum voucher
Contra voucher (F4)
Cash to bank to cash , bank and cash to cash transactions are include in contra voucher . It means normally. If we deposited into bank , withdraw from bank and transfer to one bank to another bank this transaction is included contra voucher.
- Cash deposited info NABIL bank Rs. 100000
- Cash withdraw from SANIMA bank Rs. 200000
- Cash transferred from SANIMA bank to NABIL bank Rs. 50000
How to create ? - gateway of tally
- Accounting voucher
- Press Form the keyboard F4
Account : Dr. Item
Particular : Cr item Amount
………………………………………….. Accept Yes\ No
Narration
…………………………………………
Receipt voucher (F6)
If we receive the money from non trading goods, it means we sale the non trading goods and then receive the money and all types of incomes are included in Receipt voucher . process
- Gateway of tally
- Accounting voucher
- Press from the keyboard F6
- Interest received from Himalayan bank Rs. 20000
- Furniture sold to Krishna and company Rs. 100000
- Cash account Dr.
- To interest Received account
- Account : cash
- Particular : Interest received account - Amount : 20000
- Narration :…………………….
- To save Ctrl+A
Journal voucher (F7)
Non trading , non cash ,non bank transactions are included in journal voucher . It means our transactions are not needed to be related to cash, bank and trading goods .
- Computer sold to Ram and company Rs. 20000
- furniture purchase from ROSHAN and company
- gateway of tally
- accounting voucher
- press from the keyboard (F7)
Debit Debit Credit
………………………………….. ………………………… ……………………….
By Ram and company 20000
Narration : (Being computer sold to Ram and company Rs. 20000)
At the time of contra , payment, receipt and journal voucher we consider only non trading goods but when we purchase the goods from another party at that time we have to create stock group, unit of measure , stock items and stock category. Ledger creation is very important for our previous four voucher s . In same process , stock , group of measure and stock item it is compulsory for our remaining vouchers entry . So first of all we learn to create stock group, unit of measure, stock item.
Stock group:
Stock group is a collection of same nature of stock item . It means same nature of trading goods is included in one group . Group example . Soap , Noodles, Shampoo, Toothpaste, Television, Camera, Computer , are called stock group.
Process :
- gateway of tally
- inventory info
- stock group
- create
- Name: Noodles
- Under: primary
- To save Ctrl+A
To show your already created stock group . Press Esc key from the keyboard and return back to display.
- Display
- You can see your already created stock groups and to delete your already created stock groups.
- Alter
- Choose your un-necessary stock groups
- Press Alt+D from keyboard
- Press
- Enter
Unit of measure:
Measurement units for your trading goods are created in unit of measure. It means measuring units of stock item are created by the help of unit of measure , i.e pkt,ltr,Mtr,Nos, doz are created in unit of measure.
Process :
- Gateway of tally
- Inventory info
- Unit of measure
- Create
PKT =packet
LTR=Litter
MTR=Miter
NOM=Numbers
DOZ= Dozen
Type of simple:
Symbol: PKT
Formal name: Packet
Name of decimal places 0.
Note :
Same process is used for display and deleting already created unit of measure. It means which process is considered for stock group, same process for unit of measure also (Alter,Display).
Stock item :-
Exactly transaction of goods or trading goods is created by the help of stock item . It means which goods are purchased or sold these goods are created in stock item . Initially, to create the stock item we must create the stock group and unit of measure . i.e. MAYOS noodles , WAI-WAI Noodles , Bright Toothpaste, etc.
- Gateway of tally
- Inventory voucher
- Stock item
Name: MAYOS Noodles
Under: NOODLES
Category: ‘GM’
Units: PKT
Opening Balance :
If you have to balance from previous year this balance entry is opening balance . If you don’t have balance in previous year, at that time, in not necessary to entry opening Balance. Same process for display and to alter already created stock item. Stock categories:
These are functions of F11 so at the time of creating de-activation of the stock category and for this press F11 .
Maintain stock category ‘Yes’
Stock category is separately categorized in your stock item i.e.gm (inches)
Name: Gm
Under: Primary
Try to keep in mind For date change F2
For period change Alt+F
For
To
To delete our un-necessary things
- Choose alter
- Press Alt+D
To show the calculator Ctrl+N
To Remove calculator Ctrl+M
To select company F1
To shut company Alt+F1
Note: Red character indicates the shortcut key for this menu . (options)
Purchase voucher(F9)
If we purchase the trading goods from another company the transaction are included in purchase voucher. Purchase voucher is Accounting voucher because at the time of goods purchase we consider the money also. So purchase voucher is considered in accounting voucher . IN the purchase voucher we entry the trading goods only.
- 100PCS MAYOS noodles purchased from and company @ 15.
- 200 PCS LIRIL soap purchased from Krishna and company @20.
Gateway of tally
Accounting voucher
Press from the keyboard F9 that is purchase voucher
Press F2 for date change and change to current date
Ref No. : CBID
Party’s account Name: SWETA and company
Purchase ledger: Purchase account
Stock item Qty Rate Amount
MAYOS NOODLES 100 15 1500
Narration
………………………………… Accept : yes/No
Debit Note voucher (ctrl +F9)
If we return our already purchased goods these transactions are included in Debit Note voucher . It means if our purchased goods are unable to be sold or due to any other cause we return back our purchasing goods to manufacturing company . These transactions are included in debit note voucher.
- 5 PCS MAYOA Noodles return to SWETA company @15.
- 100 PCS LIRIL soap return to KRISHNA and company @20.
- Gateway of tally
- Accou8nting voucher
- Ctrl_F9
Ref NO:
PART’Y account Name : SWETA and company
Purchase ledger purchase account
Stock item : Qty Rate Amount
MAYOS NOODlES 5 15
Sale voucher (F8) :-
If we sale the trading goods to another party these transaction are included in sales voucher . It means our trading goods which are sold to anther party these transactions are included in sales voucher:
- 200 PCS WAI-WAI NOODLES sold to Krishna and company @15
- 500 PCS MAYOS noodles sold to RENU and company @15
- Gateway of tally
- Accounting voucher
- Press from the keyboard F8
Party’s account Name : KRISHNA and company sales ledger: sales account
Stock item Qty Rate Amount
WAI-WAI Noodles 200 15
Narration ……………………………
Accept (yes/No)
Note :
- At the time of voucher entry if you don’t have your required ledger, stock item or any kinds of other thing’s press Alt+Ẁ from keyboard and create your required ledger or other required things.
- At the time of voucher entry if your cursor directly arrives in amount check your stock group, stock item and unit of measure. In detail if your cursor directly arrives in amount at
- Gateway of tally
- Inventory info
- Stock Item
- Alter
Choose a better stock group and unit of measure for your stock item.
Create note voucher : (Ctrl+F8)
If your already soled goods return from another party these transaction are included in credit note voucher . If our selling party doesn’t return the goods , at that time , it is not necessary to create credit note voucher . Same rules are considered in debit note voucher also.
- 10 PCS WAI-WAI noodles return back form Krishna and company @15.
- Gateway of tally
- Accounting voucher
- Press from the keyboard ctrl+F8
Party’s account Name : KRISHNA and company sales ledger: Sales account
Item qty Rate Amount
WAI-WAAI NOODLES - 1o 15
Note : Reversing journal , Memorandum voucher
Inventory voucher - Purchase order voucher ( Alt+F4)
- Receipt note voucher (Alt+F9)
- Rejection out voucher (Alt+F6)
- Sales order voucher (Alt+F5)
- Delivery note voucher (Alt+F8)
- Rejection in voucher (Ctrl+F6)
- Stock journal (Alt+F7)
- Physical stock (Alt+F10)
Purchase order voucher: (Alt+F4)
If we order goods from another party but not received the goods till now, this transactions entry in purchase order voucher. Only ordered quantity is included in purchase order voucher.
- 500 PCS WAI-WAI NOODLES purchase ordered to ROSHNA and company @15.
- 1000 PCSs MAYOS NOODLES purchase order to SWETA and company @20
- 1500 PCS LUX soap purchase order to KRISHNA and company .
- Gateway of tally
- Inventory voucher
- Purchase order voucher (Alt+F4)
If purchase order voucher de-activate from F11 , at that time , press F11 . Choose inventory feature and select the yes for purchase order processing and sales order processing also.
If you purchase the goods serially , at that time , put order NO also .
How to display your already created voucher?
- Gateway of tally
- Display
- Day book
- To show in detail press Slt+F1 from keyboard
ExerciseTry to entry the following exercise in purchase bill (voucher)
Bill NO .102 Date:..2068/05/28
Party’s account Name:
Particular qty Rate Amount
Fair and lovely 100 50 5000
Coconut biscuit 500 100
Clinic plus shampoo 100 45
VATIKA shampoo 200 20
Goods purchasing process in one organization :
- Purchase order voucher
- Receipt note voucher
- Refection out voucher
- Purchase voucher
- Debit note voucher
Receipt note voucher (Alt+F9)When we order the goods from another party , this party sends the goods the goods to us. Exactly how much is quantity received from another party, this quantity is included in receipt note voucher. It means exactly received quantity included in receipt note voucher. Normally we receive the goods of same quantity we order .
- 495 PCS WAIWAI noodles received from ROSHNA and company
- 1000 pcs mayos noodles recived from sweta and company
- Gateway of tally
- Inventory voucher
- Receipt note voucher
Rejections out voucher (Alt+F6)When we purchase the foods after that if our purchased goods do not match with our required quality or by the other cause I our already received goods return back to same company then these transactions are included in rejections out voucher.
- 5 PCs wai wai noodles returned back to Roshna and company
- 10 PCs MAYOs noodles returned back to sweata and company
- Gateway of tally
- Inventory voucher
- Rejection out voucher
How to create multiple godowns ?
If you have multiple godowns, at that time ,you should create multiple godowns and you can display your exact quantity in any of the godowns.
Process for creating multiple godowns:
- Gateway of tally
- Gateway of tally
- Press from the keyboard F11
- Inventory features
- Maintain multiple godowns ‘Yes’
- Gateway of tally
- Inventory info
- Godowns/locations
- Create
You can create your required godowns in required places .
- Gateway of tally
- Accounting /inventory voucher
- Choose one voucher
- At the time of goods purchase of sale you can sale or purchase the goods from /to any one of the godowns .
For report / Display
- Gateway of tally
- Display
- Statements of inventory
- Godowns
- You can see your already created godowns.
- Choose on godowns to show the exact quantity in your required godowns.
Multiple currency:Suppose your company is located in Nepal but your transact with foreign party , you can pay the money to foreigners in foreign currency so you should create the different currency in your tally amount.
- Gateway of tally
- Press from the keyboard F11
- Accounting feature
- Allow multiple currency ‘yes’
- Gateway of tally
- Accounts info
- Currency
- Create
Symbol: $
Formal Name: Dollar
You can create other currency also.
Press the Esc from keyboard and return back till rate of exchange.
Rate of exchange
Standard Rate : 76
Buying rate :75
Selling rate: 77
- Gateway of tally
- Accounting voucher
- Choose one voucher , suppose choose payment voucher
Account : cash
Particular:…………………
Rent paid $1000 75000
By the help of multi currency or dollar our dollar amount is converted into nepales currency.
At the time of payment voucher or money payment condition tally automatically converts out already created currency with cheapest rate and at the time at money receipt tally automatically . converted into Nepalese rupees with highest rate . But for this purpose we should entry the rate a exchange correctly .
$ dollar £(pou8nd sterling (alt+0163) ¥(Alt+)
Sales order voucher: ( Alt+F5)If other party orders the goods but we don’t send till now this transaction will be included in sale order voucher .
- 1500 pcs mayos noodles ordered from gopal and company @15
- 1000 pcs liril soap ordered from dinesh and company @20
- Gateway of tally
- Inventory voucher
- Delivery note voucher (Alt+F5)
Delivery note voucher: (Alt+F8)
After order of the goods from another party we deliver to out next party which quantity is delivered for another same party . This quantity is included in delivery note voucher.
- 1500 pcs mayos noodles delivered to GOPAL and company.
- 900 pcs LIRIL soap delivered the DINESH and company
- Gateway of tally
- Inventory voucher
- Delivery note voucher (Alt+F8)
Rejection in voucher ( Ctrl+F6)If our delivered party returns back goods to us, this transaction will be included in rejection in voucher . there are so many causes for return back of goods like: Low quality, damage goods etc .
- 20 PCS MAYOS NOODLIS returned from GOPAL and company .
Note:-
It’s not necessary to entry rejection out voucher and rejection in voucher if all goods are acceptable and another party also accepted our sent quantity.
Stock journal: (Alt+F7)If it’s necessary to transfer the goods from one GODOWNS , at that time , we can use that voucher . By the help of this voucher our godowns quantity are directly affected at the time of stock journal . Our on e godowns quantity decreases and another godowns increases .
- 50 PCS WAIWAI Noodles transferred from Biratnagar godowns to Kathmandu godowns.
- 1000 PCS LIRIL soap transaction from Santinagar godowns to pokhara godowns .
- Gateway of tally
- Inventory feature
- stock journal (Alt+F7)
put your transferable godowns ’ Name and quantity in land side and deposited godowns and same quantity included in 2nd hand side.
Physical stock (Alt+F10)If godowns quantity doesn’t match with our tally stock, in this time , we can use physical stock voucher and put our exact quantity available in godowns .
- Suppose in our transactions 100 PCS WAIWAI Noodles show in tally , but 80 PCS only available in godowns.
Note:-
At the time of voucher entry if any voucher is de-active press F11 from keyboard and set ‘ Yes’ for your required voucher.
Keep the following transactions in ledger and categories into suitable voucher 1. Furniture purchased from Ram and company Rs. 100000 .
2. Computer sold to HARI and company Rs. 200000 .
3. Plant and machinery purchased from GOPAL and company Rs.5000000 on cash.
4. Vehicle purchased from KRISHNA and company Rs. 1500000 on cash.
5. 15 PCS a MAYOA Noodles purchase from SWETA and company @ 15.
6. LIRIL soap purchase from SWETA and company @20 .
7. Goods purchase from AWETA and company Rs. 50000 .
8. Canon camera sold to GITA and company Rs. 10000 .
9. 100 PCS AHA Noodles sold to KRISHNA and company @15 .
10. 10 PCS AHHA noodles sold to KRISHNA and company .
11. 150 PCS clinic plus Receipt from GOPAL and company @ 150.
12. 130 PCS clinic plus receipt from GOPAL and company @150.
13. 30 PCS clinic plus reject to GOPAL and company .
14. Loan received from Ram and company Rs.500000.
15. Loan given to GOPAL and company Rs. 100000
16. Cash deposited into NEPAL bank Ltd Rs.500000.
17. Cash transferred from Nepal Nank to Nabil bank Rs. 100000.
18. Salary paid to staff Rs. 10000.
19. Interest received from Nepal Bank Rs. 50000.
20. 30 PCS Vatika shampoo purchase order to GITA and company .
21. 28 PCS Vatika shampoo purchases from GITA and company with bill.
22. 500 PCS Rara noodles purchases from ram and company and he gives 10 % cash discount for us.
23. KRISHNA and company order to goods for sales i.e 500 PCS lux soap @ 20 but we didn’t send till now.
24. 490 PCS LUX soap send to KRISHNA and company .
25. 10 PCS LUX soap return from KRISHNA and company before making the bill.
26. Rent paid Rs. 50000.
27. Commission received from SHYAM and company Rs. 100000.
28. 30 PCS LUX soap transferred from Kathmandu go downs to POKHARA godowns .
29. Our account snow’s the 100 PKT Mayos noodles available in Biratnagar godown but we found only 90 PKT on their.
Try to make following bill in purchase voucher ( Purchased from KRISHNA and company ).
1 .Liril soap 100 PCS @ 20.
Mayos noodles 120 PCS @ 15.
LUX soap 500 PCS @ 24.
WAI-WAI Noodles 700@ PCS @ 18.
Discount 10%
Vat 13%
2. Liril soap 500 PCs @ 25 with 10 % cash discount
LUX soap 1000 PCS @ 20 with 12% cash discount
At the time of ledger creation vat included in duties and taxes
Functions of (F11) : How to create multiple currency?
- Gateway of tally
- Press F11
- Accounting feature
- Allow multi currency ‘Yes’
- Gateway of tally
- Accounts info
- Currency
- Create
- Symbol : $
- formal Name: Dollar.
Press Esc key from keyboard and return back to rate of exchange.
- Rate of exchange
- Standard rate 75
- Buying rate 74
- Selling rate 76
- Gateway of tally
- Accounting voucher
- Payment /receipt (Normally).
Note:- at the time of money payment or in payment voucher tally automatically usages buying rate and at the time of money receipt or in receipt voucher tally automatically uses selling rate because our organization is profit oriented so we want to get more profit.
Normally selling rate is greater then standard rate.
Shortcut key for pound sterling (Symbole) Slt+0163)
Shortcut key for Japanese yen (SYMBOL ) Alt+ 0165)
7 How to create multiple godowns ?- Gateway of tally
- Press from the keyboard F11.
- Inventory feature
- Maintain multiple godowns/Locations ‘yes’
- Gateway of tally
- Inventory info
- Godowns/locations.
- Create
You can create multiple godowns
- Gateway of tally.
- Display.
- Statements of inventory.
- Godowns/locations.
- You can choose one godowns
- At the time of goods purchased or sales you have to option choose the one godowns.
For activating the separate discount column:- Gateway of tally
- Press from the keyboard F11.
- Inventory feature
- Separate discount column’yes’.
You have to choose option from received or allowed discount item wise in inventory voucher normally purchase and sales.
How to activate the interest?It we received the loan from another party , in this time, we can pay the interest to this party . To calculate the interest amount for a principle amount we can use this option . By the help of this option we can calculate the interest amount weekly ,daily,annually,and half yearly , etc.
- Gateway of tally
- Press from keyboard F11 .
- Accounting feature.
- Activate interest calculation’yes’
- Gateway of tally
- Accounts info .
- Ledger.
- Create.
- Loan from / To……..
- Under : Sundry debtor/creditors.
- Opening balance :500000 Rs
- Gateway of tally
- Account info
- Interest calculations
- Interest payable / interest receivable/interest receivable
- To show in monthly, quarterly halt yearly press Alt+N from keyboard and choose one option.
Maintain bill wise details:
If we purchase the goods from another party but we purchase these goods on credit different date. But in now we have a money and we want to pay our already purchased bill but we haven’t enough money . To pay our all credit amount in this time we can use this option. In this option we study four terms.i.e.
1. Advance
2. Agst Ref.
3. New Ref.
4. On account
Advance:
If we pay the money more than our exact payable amount agst Ref:
If we want to cancel our first bill in first and second bill , in this time, we can choose this option.
New Ref :
If we want to pay (cancel ) our last bill on first.
On Account:
We don’t concern with bill only we can show payable amount – paying amount.
- Gateway of tally
- Press from keyboard F11 .
- Accounting feature.
- Maintain balance bill by bill ‘yes’
- Gateway of tally.
- Accounts info.
- Ledger.
- Create.
- Party’s Name
Under: Debtor/creditor.
Balance bill by bill ‘yes’
- Gateway of tally.
- Accounting voucher.
- Purchase .
- Make one bill on credit.
- Press F2 and change the date.
- Again make bill for same party on credit.
- You can repeat same process again and again but in practical not necessary to repeat the process , automatically we have to make credit bill for any one party.
- Gateway of tally.
- Accounting voucher.
- Payment voucher.
Account: cash Amount
Particular: party’s Name:……….. (paying amount) Rs.50000
For a report (maintain balance bill by bill)
- Gateway of tally. - ledge
- Ledger. - Display
- Display - Choose your require party
- Statements at accounts
How to activate cost center and cost category?
If we want to categorize our expenses, in this time , we can use this feature.
- Gateway of tally . ledger
- Press from keyboard F11. Create (salary expenses 0
- Accounting feature . gateway of tally.
- Cost center ‘yes’ accounts info.
- Cost category ‘yes’. Cost categories.
- Gateway of tally. Create
Allocate revenue items:
If your category is related to profit and loss account (income expenses , sales, purchase), in this time, set ‘yes’
Allocate non revenue items:
If your category is related to balance sheet in this time only set ‘yes’
- Gateway of tally.
- Cost center.
- Create
- Category (put your already created )
- Category ( Salary expenses)
Name: put a center name : bhuvan , Ram , shyam.
Gateway o f tally
Accounting voucher
Payment voucher
Ata the time at payment voucher, you can insert already created cost center name.
Account cash
Salary expenses 50000
Bhuvan 1000
Ram 15000
SHYAM 25000
Journal registerIf you want to show journal voucher only , in this time , you can use this option .
n Gateway of tally.
n Display
n Account books
n Journal register.
For detail press enter from keyboard , and if you want show in detail press Alt+4 stock items.
If you want to show your already created stock item in this time you can use this option.
- Gateway of tally
- Display
- Inventory books
- Stock item
- (enter)
Sales order book:If you want to show your sales order voucher only , in this time , you can use this option .
- Gateway of tally.
- Display
- Inventory books
- Sales order books
Purchase order books:If you want to show your purchases order voucher only, in this time, you can use this option.
- Gateway of tally.
- Inventory books
- Display
- Purchase order book
Ledger:If you want to show your already created ledger, in this time , you can use this option.
- Gateway of tally
- Display
- Account book
- Ledger
- Press the enter for details about your require ledger
Group summary:If you want to show your already created group (Normally 28 groups provided by tally), in this time, you can use this option.
- Gateway of tally
- Display
- Account books
- Group summary
Sales register:If you want to show sales voucher only, in this time, you can use this option ,
- Gateway of tally
- Display
- Account books
- Sale register
- Press the enter for detail (Alt+F1)
Purchase register: If you want to show purchase voucher only, in this time , you can use this option.
- Gateway of tally.
- Display
- Account books
- Purchase register
- Press the enter for details and if you want to detail about your voucher(Alt+F1)
Sales bill pending:By the help of this option we can see our pending quantity and amount related to sales.
- Gateway of tally
- Display
- Statements of inventory
- Sales bill pending
Statistics:By the help of this option you can find your already created all things with numbers.
- Gateway of tally.
- Display
- Statements of inventory
- Statistics
Stock transfer:By the help of stock transfer you can show transferred quantity related to stock journal .
- Gateway of tally
- Display
- Inventory books
- Stock transfer
Physical stock register:If you want to show your physical stock voucher only in this time you can use this option.
- Gateway of tally
- Display
- Inventory book
- Physical stock register
Godowns:If you want to show your already created godowns , in this time , you can use this option.
- Gateway of tally
- Display .
- Statements of inventory .
- Godowns
Purchase bill pending:By the help of this option we can find our pending quantity and pending amount related to purchase bill. It means if we are unable to receive the bill till now then the quantity and amount is shown by purchase bill pending option.
- Gateway of tally
- Display
- Statements of inventory
- Purchase bill pending
Ratio analysis :
If you use this option you can be able to find your company’s ratio structure and you can also be able to find your current working capital amount. Cash in hand , Bank or other your required things.
- Gateway of tally
- Display
- If you want to show in detail your required things press enter.
Trial balance:If you want to show in trail balance,
- Gateway of tally
- Display
- Trial balance
By the help of trail balance you can find all types of assets, sales accounts, purchase accounts, indirect incomes , and indirect expenses.
Day book:If you want to show your already created voucher , in this time ,you can use this option .
- gateway of tally
- display
- day book
- (for detail Alt+F1)
Cash /Bank book:If you want to find out your current cash amount In your hand and bank also. In this time, you can use this option .
- Gateway of tally
- Display
- Account book
- Cash/bank books
Balance sheet:If (other things are remaining the same ) assets side is greater than the liabilities we are in profit and if liabilities is greater than the assets we are in loss . By the help of balance sheet we become able to find out our exact condition of company. By the help of sheet we can find out our current assets, fixed assets, current liabilities and other things also, Balance sheet is very important part of our company and by balance sheet we can find our sundry debtors, sundry creditors or other things also.
- Gateway of tally
- Balance sheet
If you want to find your liabilities or assets in detail press enter in your required things.
Profit and loss account: By the help of profit and loss account you can find out your net profit or net loss and if you want to see your expenses and incomes structure you can press enter in your required things i.e. indirect expenses, indirect incomes etc.
- Gateway of tally
- Stock summary
If you want to shown in detail , press enter in your required things.
Contact : excellence computer training center
MR. RAJKUMAR RAI New BANESHWOR
9841077101 SANTINAGAR - 34
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